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5 Tips for Managing Your Business Printer

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Did you know that you’re your printer needs proper care and maintenance to perform at its peak and prolong its lifespan? Not only will you be able to use it for longer, it will also save you tons of cash in repairs and improve the productivity of your staff. To keep your printer in tip-top shape, here is a preventive maintenance plan for printers that you can use.

  1. Regular Cleanup
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This is one of the easiest ways to maintain your printer. This is because dust buildup is the single biggest threat to the efficiency of your printer. Wipe the printer down with a lint-free cloth to ensure no dust is trapped in the external and internal parts of the printer. Pay attention to the ink cartridges since dust can cause clogging.  You should take precaution when cleaning the internal parts as you risk damaging the printer. If you’re not sure you can pull off the job, hire a qualified technician to disassemble the machine and clean it. Note that disassembling the machine might void your warranty.

  1. Driver and Firmware Updates
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Make a point of keeping the software that runs your printer updated. The updates should be done as part of your maintenance routine. Failure to make firmware and driver updates whenever the manufacturer releases new ones can negatively affect the efficiency of your printer.  It could also turn into a security risk where network software updates are not made in good time. Sensitive documents could easily fall into the wrong hands.

  1. Use Genuine Consumables
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You’ve probably noticed that some ink cartridges run better than others. Using cheap or knock-off ink and toner cartridges can affect the output of the printer or even damage it. You should only use genuine cartridges made by the manufacturer of the printer. Consumables from third parties can easily void your warranty, affect the quality of prints, or damage the machine.  That is a risk you don’t want to take even with the prospect of saving a few bucks.

  1. Don’t let Ink Nozzles Dry Up
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The print head nozzles of your business printers can get clogged up with dust or dried up ink. This prevents ink from passing through. To prevent the buildup of dust in the nozzles, clean the machine regularly as mentioned earlier.  Make sure to run the printer as often as possible or at least once a week to prevent drying up of ink.

  1. Turn Off the Printer When It’s Not in Use
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Not only will turning off your printer when it’s not in use save on energy consumption, it will also help keep the machine in tip-top shape. As long as the printer is turned on at the mains, there’s heat being generated that can cause clogging in the ink cartridges. Turning it off will help with this. You could also buy a printer with ‘sleep-mode’ to turn it off automatically when it is not in use.

Implement the above tips and you will be well on your way to making huge savings on your printing costs. Your printer will also serve you longer and more efficiently.

 

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