When it comes to running a business successfully and efficiently, it is critical to arm yourself with the right supplies to do so. Having the right business office supplies within arm’s reach makes the process of accomplishing basic tasks and getting work done one time much easier.
Regardless of the scale of your operation, it is essential that each working station is equipped with the right supplies to get things done. Although some specialty items may vary from workplace to workplace, there are a couple of essential office supplies that just about everyone will need.
Here is a list with ten essential office supplies for every desk:
1. A variety of writing utensils
Although most people tend to work primarily on a computer these days, it is still a good idea to have a small, versatile set of writing utensils available on each desk.
From pens and pencils, to different colour highlighters, it is important to be able to take longhand notes and markup documents. Everyone learns and works differently, and therefore it is necessary to give all workers the tools they need to do their jobs easily.
2. Folders and binders
Absolutely critical for enabling everyone to stay organized and ensure nothing important goes missing, folders and binders are key supplies for any office. Ideally, you should come up with a system of colour coordination and ensure that everything is clearly marked with easy to read labels.
It is important to instill in all workers the importance of keep things in a place where they are easy to find. There is no bigger waste of time at work then spending valuable minutes searching for things that should be easy to retrieve.
3. Notebooks, planners, & calendars
Having planners and calendars in prominent and visible places helps ensure that no important tasks or meetings are forgotten. Without the ability to quickly mark down scheduled phone calls or informal meetings, it is basically inevitable that things will be overlooked.
Although it is impossible to eliminate human error altogether, it is definitely possible to minimize its impact.
4. Staplers, scissors, paperclips
The small but mighty paper clips are perhaps the most essential office supplies for desk organization. These paperclips, along with your trusty stapler, ensure that the right documents end up together and that you don’t end up receiving a report with an important page missing.
Staplers are one of the number one things that seem to go missing or have to get endlessly passes around from desk to desk. Make sure you have plenty to go around, so you don’t contribute to any interoffice tension.
5. Envelopes and boxes
From time to time, just about everyone is your office is going to need to put something in the mail. Having envelopes, cardboard boxes, and postage on hand is going to do a lot to help speed things up when that happens.
Having a variety of envelopes, including both regular, legal, and padded, will be sure to get things on their way to their final destination fast.
6. Computer accessories
If you spend a lot of time online, your computer equipment must be one of the most essential office supplies for the desk. It likely goes without saying that every desk with be equipped with a computer, but it is also important to ensure you have the appropriate accessories to ensure they can be used to their fullest potential.
Making sure you have good quality keyboards, mouses, extension cords, and surge protectors is critical. Lamps and headsets are other good items to have available for all desks.
7. The right tools for collaboration
An efficient office will also have plenty of tools to enable collaboration and brainstorming sessions amongst employees. These include items like whiteboards, dry erase markers, chalkboards, bulletin boards, thumbtacks, or an easel.
Depending on the size and scope of your organization, more or less of these items may be needed, but if you want your team to be able to easily share ideas, it is important to provide presentation and collaboration supplies.
8. Desk organization accessories
In addition to a large desk and comfortable chair, each working station also needs a few other items of furniture. Every desk should have its own waste basket, recycling bin, and some shelves or a filing cabinet to keep everything organized.
9. Additional small supplies
Depending on the type of business you run, items like masking tape and packing tape, in addition to sticky notes, bookmarks, and magnifying glasses could all be useful. Observe the workflow and ask for input regarding other items that might be useful.
10. Miscellaneous comfort items
On top of the practical things required to keep business operations running smoothly, there are also a few other key things you should keep around to ensure the health and safety of your employees. These include items like facial tissue, a first-aid kit, hand sanitizer and disinfectant wipes.
Additional emergency items, such as a flashlight and a fire extinguisher, should also be easily accessible to all members of the office. You don’t want to be left unprepared in case of an incident.